◾Description: The more camper, student or staff members interacts with, and the longer that interaction, the higher the risk of COVID-19 spread. The risk of COVID-19 spread increases in youth camp settings as follows:
Lowest Risk: Small groups of campers stay together all day, each day. Campers remain at least 6 feet apart and do not share objects. Outdoor activities are prioritized. All campers are from the local geographic area (e.g., city, town, county, community).
More Risk: Campers mix between groups but remain at least 6 feet apart and do not share objects. Outdoor activities are prioritized. All campers are from the local geographic area (e.g., community, town, city, or county).
Even More Risk: Campers mix between groups and do not remain spaced apart. All campers are from the local geographic area (e.g., community, town, city, or county).
Highest Risk: Campers mix between groups and do not remain spaced apart. All campers are not from the local geographic area (e.g., community, town, city, or county).
◾General Information and Training: COVID-19 is mostly spread by respiratory droplets released when people talk, cough, or sneeze. It is thought that the virus may spread to hands from a contaminated surface and then to the nose or mouth, causing infection. Therefore, personal prevention practices (such as handwashing, staying home when sick) and environmental cleaning and disinfection are important principles that are covered in this document. Fortunately, there are a number of actions youth camp administrators can take to help lower the risk of COVID-19 exposure and spread during camp sessions and activities.
Cleaning, Disinfecting and Sanitizing:
Northeast Surfing must disinfect all equipment used by the campers/students, during camps whenever said camper/student is finished using. Wetsuits, surfboards, etc shall be sanitized with environmentally safe products. Any surfaces that are used, touched, or occupied must be sanitized as well. Campers/students are not to trade equipment at any time without that equipment being sanitised.
All sanitizing and disinfecting solutions must be labeled properly to identify the contents, stored in a locked closet or compartment, and stored separately from food items.
Cleaning and disinfection of shared and personal equipment shall be in accordance with EEA standards on Amateur Sports Activities and CDC Guidance for Childcare.
Clean and disinfect PFDs supplied to campers in accordance with US Coast Guard guidance.
If a program suspects a camper, student or staff member was present at camp while infectious, close off and increase ventilation to the area(s) and wait 24 hours or as long as practical to begin cleaning and disinfecting the area(s), frequently touched surfaces and shared equipment potentially used by the ill person.
Camps/programs/lessons shall follow CDC infection control guidelines designed to protect individuals from exposure to diseases spread by blood, bodily fluids, or excretions that may spread infectious disease.
◾Northeast Surfing will Promote Behaviors that Reduce Spread. Camp/Surf School administrators may consider implementing several strategies to encourage behaviors that reduce the spread of COVID-19.
Staying Home when Appropriate
Educate staff, campers, and their families about when they should stay home and when they can return to camp.
Actively encourage employees and campers who are sick or have recently had a close contact with a person with COVID-19 to stay home. Develop policies that encourage sick employees to stay at home without fear of reprisal, and ensure employees are aware of these policies.
Employees and campers should stay home if they have tested positive for or are showing COVID-19 symptoms.
Employees who have recently had a close contact with a person with COVID-19 should also stay home and monitor their health.
Hand Hygiene and Respiratory Etiquette
Teach and reinforce handwashing with soap and water for at least 20 seconds and increase monitoring to ensure adherence among campers and staff.
If soap and water are not readily available, hand sanitizer that contains at least 60% alcohol can be used (for staff and older children who can safely use hand sanitizer).
Encourage staff and campers to cover coughs and sneezes with a tissue. Used tissues should be thrown in the trash and hands washed immediately with soap and water for at least 20 seconds.
CDC’s criteria can help inform when employees should return to work:
If they have been sick with COVID-19
If they have recently had a close contact with a person with COVID-19.
◾Masks Information: Northeast Surfing must teach and reinforce the use of masks. Masks may be challenging for campers (especially younger campers) to wear in all-day settings such as camp. Masks should be worn by staff and campers (particularly older campers) as feasible, and are most essential in times when physical distancing is difficult. Information should be provided to staff and campers on proper use, removal, and washing of masks.
◾Masks should NOT be placed on:
Babies or children younger than 2 years old
Anyone who has trouble breathing or is unconscious
Anyone who is incapacitated or otherwise unable to remove the cover without help
◾Masks offer some protection to the wearer and are also meant to protect those around the wearer, in case they are infected with the virus that causes COVID-19. Masks are not surgical masks, respirators, or other medical personal protective equipment.
◾Adequate Supplies: Northeast Surfing must have accessible sinks and enough supplies for people to clean their hands and cover their coughs and sneezes. Supplies include soap, a way to dry hands, hand sanitizer with at least 60 percent alcohol (for staff and older campers who can safely use hand sanitizer), disinfectant wipes, masks (as feasible), and no-touch/foot pedal trash cans (preferably covered).
Northeast Surfing Staffing and Operations During COVID-19:
NO Visitors (including parents) are not permitted.
Designate a senior staff person responsible for responding to COVID-19 concerns. Employees should know who this person is and how to contact them.
Make enrollment capacity decisions based on the ability to consistently maintain 6 ft of distance.
Ensure adequate staffing to supervise sick campers and to accommodate cleaning requirements.
◾Northeast Surfing must have at least two Health Care Supervisors present at all times. Staff members must receive training in COVID-19, must be vaccinated (if possible) and fully understand their role in providing a safe COVID-19 environment for the company and Camps. Responsibilities also include but are not limited to:
Review medical information submitted by parents and reach out to parents of high-risk children to discuss whether additional protections are necessary, and what supports can be offered to best help their child.
Update plans to address new health and safety requirements associated with COVID-19 and provide parents with information on the policies for preventing and responding to COVID-19.
Must include plans into Staff Training and Orientation and provided in writing and included in or in addition to the written camp Health Care Policy and other relevant procedures
Develop a tested communication system with parents, children at the camp, all staff, facility and/or grounds management, and emergency medical services. Obtain parents email addresses and home, work, and mobile phone numbers so that staff can reach them at any time.
Must provide campers with an orientation at the start of camp to review new COVID protocols, encourage and educate on reporting of symptoms and not coming to camp if sick, and how to request a replacement mask if needed.
Must have a plan for handling camp/program closings and staff absences. Consider flexible sick leave policies and promote the importance of staff not coming to work if they are sick.
Ensure that ventilation systems operate properly and increase circulation of outdoor air as much as possible by opening windows and doors, using fans, and other methods unless doing so creates a hazard.
Ensure water systems and features (e.g., cooling systems) are safe to use after a prolonged facility shutdown to minimize the risk of Legionnaires’ disease and other diseases associated with water.
Northeast Surfing Cohort Size:
Staff must be assigned to the same cohort for the duration of the program session. Cohorts must not be combined at any time and staff must not float between cohorts, unless needed to provide supervision of specialized activities or to provide breaks for other staff.
May have multiple cohorts of campers and counselors in the same area, but must maintain separation between cohorts and comply with the Governor’s most recent Gathering Order.
Ensure campers/staff belongings are stored in a manner to prevent groups congregating.
Stagger use of communal spaces, such as game rooms and recreation halls, to reduce congregating and disinfect in between uses.
Must develop safe pickup /drop off procedures to maintain physical distancing and prevent the mixing of campers. These procedures must be explained to parents prior to the first drop off.
Cohort size limited to 25 campers. Staff are not counted as part of cohort size. Social distancing must be maintained within each cohort.
Surf Lessons will be in groups of 3 students only. Same students who arrived together.
May not congregate staff/campers in a way that does not allow for 6 feet of physical distancing between individuals; limit activities to those that can maintain social distancing.
Northeast Surfing will break up cohort sizes to sub-cohort groups of approximately 6-8 students. Each group will be numbered 1, 2, 3. Only two groups will be allowed in the ocean at a time. Separated by at least 20 feet. Within those groups students/campers must maintain at least 6 feet apart in distance. While the remaining group will have an education class on the beach.
Transporting Surfboards: Students will stay at least 6 feet apart. One on each end of the surfboard. One student/camper will carry the nose of the surfboard while the other student/camper will carry the tail of the surfboard. Always maintaining at least 6 feet distance from one another.
Personal Protective Equipment (PPE) and Face Masks/Coverings Information:
Staff and campers must wear face masks/coverings as required by the Governor’s most recent Order on Face Coverings in Public.
Masks and cloth face coverings should be routinely washed or replaced.
Masks/face coverings should be provided by the camper/parent, but camps should have a sufficient supply of reusable or disposable masks to provide to campers or staff when requested.
May schedule times and locations for mask breaks,which should be outdoors if possible,or with windows open. During this time ensure 6 feet of distance is maintained between all individuals.
Staff must wear appropriate gloves during food preparation and screening activities that require contact.
Screening and Monitoring:
Northeast Surfing will screen children and staff that includes daily screening checks, location of screening activities, and identify designated staff responsible for conducting screenings.
Must verbally confirm their child and anyone in their household has not experienced any COVID-19 symptoms in the last 24 hours and that their child is not required to be in COVID-19 isolation or quarantine.
Must sign a written attestation regarding any household contacts to someone with COVID-19 symptoms or if they have given their child any fever reducing medication.
Health check responses must be recorded and maintained on file on the beach checklist daily.
COVID vaccination must be noted with other immunization records.
Staff must actively monitor children throughout the day for symptoms of any kind. Camps/programs must have a non-contact or temporal thermometer on site to check temperatures. These items must be located in a secure location.
Keep track of individuals that staff and campers come into contact with during the course of the day in the potential case of exposure.
Prior to starting camp with Northeast Surfing, campers are expected to:
Take steps to limit exposure to coronavirus while traveling to camp, including frequent hand washing, avoiding touching eyes, nose and mouth, maintaining a 6 ft distance between self and others, wearing a mask when in public, carrying and using hand sanitizer and sanitizing wipes to clean surfaces, covering coughs and sneezes, and avoiding dine-in restaurants during travel.
Prior to starting camp, campers are required to adhere to the following:
Campers will NOT TRAVEL to camp if they have COVID-19 symptoms (cough, shortness of breath or difficulty breathing, fever, chills, muscle pain, sore throat, or new loss of taste or smell), have in the past 14 days been in close contact with someone suspected or confirmed as having COVID-19, or have been suspected as confirmed or having COVID-19 in the past 14 days.
Parents must notify us if their camper’s health status changes after submission of a camper’s health forms and before arrival to camp.
Northeast Surfing has the following policies during camps:
Health Screening. We’ll have health screening checks upon camper arrival and check-in and throughout our days together at camp. These health checks will include asking questions about how campers are feeling and recent contact with anyone who is known or suspected to have COVID-19, checking for symptoms, and taking temperatures.
Face Masks. Campers will bring their own cloth face masks to camp, and we will wash and dry them in rotation throughout camp as they are needed and used.
Hand Hygiene. We will increase frequency and staff monitoring of hand washing for 20 seconds with soap and water and use of alcohol-based hand sanitizers. Staff will also teach and monitor proper cough and sneeze etiquette to prevent the sharing of germs during camp.
Cohorting. Our camp groups will not exceed 10 people, and for summer 2021.
Sanitizing. Campers will bring their own microfiber cleaning cloths and small hand sanitizer to camp (we’ll provide CDC approved disinfectant to fill the bottles), and will use them to regularly sanitize touchable surfaces such as shared group gear, etc. Campers will not share personal objects (water bottles, personal gear, chapstick, etc.) and any shared items will be cleaned and disinfected between uses.
Physical Distance. There will be times when physical distancing will be required, such as when campers first arrive to camp before everyone is checked-in, or if someone in our group is showing signs or symptoms of illness, or anytime it is appropriate to conditions presented during camp (at staff’s sole discretion).
◾What happens if Northeast Surfing cancels camps because of COVID-19? This is addressed in the COVID-19 EXCEPTION TO NORTHEAST SURFING STANDARD PROVISION ABOVE section of the Registration Terms: If Northeast Surfing must cancel your camp before it starts because of COVID-19, Northeast Surfing will provide you a full credit of payments you have made that never expires.
◾What happens if a student can’t join camp because of COVID-19? This is addressed in the NON OR LATE ARRIVAL OR EARLY DEPARTURE section of the Registration Terms: Northeast Surfing will not refund or reduce tuition if, for any reason (whether voluntary or involuntary), a camper does not attend, arrives late or leaves the program in progress (including but not limited to voluntary withdrawal, dismissal from the program, illness, injury or any other reason). Please call (617) 297-7873. Contact through email: firstname.lastname@example.org
◾What if a student develops symptoms of COVID-19 during camp? They will be isolated from the group (in a tent or other location separate from others), and camp staff will provide the student/camper with care and will seek outside medical advice and follow COVID-19 illness guidelines, which may include evacuating the student/camper from the camp. Parents will be notified right away.
◾COVID Traffic control plan policy and arrival: It is the policy of Northeast Surfing to keep local beach and non-beach traffic down to a minimum by enforcing our pickup/drop off policies and parking policies. Promoting local parking laws and bands and informing our students, parents and customers of such laws. DUE TO COVID-19 Parents will not be allowed to exit their vehicles. Patents will pull up to the camp location and communicate with staff from at least ten feet away. Students names, ages, medical conditions, etc. Students/campers will then proceed to the camp location for temperature checks and will stay in small groups, with students they have arrived in the same vehicle together. Until otherwise instructed. Parents will be notified of all COVID-19 policies before arriving at camps.